Welcome to University Scheduling
University Scheduling, under Academic Affairs, is comprised of Class Scheduling and Event Scheduling (Master Calendar). Class Scheduling oversees academic course scheduling, maintenance of the curriculum module of the student administration system, analysis and maintenance of course attributes, and maximizing space utilization. Event Scheduling maintains and manages the campus master calendar, providing accurate information about campus events to both the local and campus communities through collaboration with university administrative and academic units.
Class Scheduling
University Scheduling determines and enforces uniform scheduling policies and guidelines to ensure each department receives equitable access to university lecture facilities and maximizes class schedule options for students. The academic departments' schedulers plan upcoming terms and communicate changes to our staff, who maintain the campus student administration database.
- Class Schedule – Deadlines and policies, with links to current online class schedule and catalog.
- Course Catalog – Current academic catalog.
- Registration Info – General registration information from the Office of Academic Records.
- Final Exam Calendar – Current and next term's final exam schedules.
- Academic Planning Calendars – Yearly and quarterly academic planning calendars.
- For Department Academic Schedulers – Class scheduling resources for academic schedulers.
Event Scheduling
Although academic-related activities have scheduling priority in campus facilities, most are available for use outside class time for campus-affiliated club meetings, study groups, and guest speakers. University Scheduling coordinates usage requests to ensure that facilities are being used within CSU and campus policies and guidelines. We also maintain the campus Master Calendar.
The University has established formal scheduling protocols for events and activities to ensure effective campus coordination and to provide individuals and groups with a means by which to reserve facilities, spaces, equipment, other resources and support services. These scheduling protocols apply to all campus events and activities, including but not limited to speeches, musical and artistic performances and exhibitions, public assemblies and events, marches and parades, non-commercial solicitation and commercial activities.
- Master Calendar Web Viewer – General campus events, find by date or location.
- ASI Calendar – ASI-sponsored events, find by date or category.
- Athletics Calendar – Cal Poly Mustangs athletic events, find by date or sport.
- Career Services Calendar – Calendar of campus job fairs and career services workshops.
- Music Department Calendar – Music Department-sponsored concerts and recitals by faculty and students.
- Performing Arts Center Calendar – Performing Arts Center calendar of events for the Christopher Cohan Center and the Alex & Faye Spanos Theatre, find by date, event name, or genre.
- Alumni Calendar – Cal Poly Alumni Association event calendar.
- For Event Planners – Resources for campus event planners.
- Facilities & Event Request Form – Online facilities request for events scheduled by academic or administrative departments and for instructionally-related activities, class meetings or study sessions.
- For R25 Users – Process manual and other resources for on-campus R25 users.
Campus Facilities and Policies
University Scheduling works with many areas of campus administration and facilities. We've compiled frequently-referenced information with links to campus facility and scheduling policy resources.
- Campus Maps – Maps for getting around the campus and community.
- Facilities Maps and Floorplans – Detailed campus maps and building floorplans.
- Frequently-Scheduled Campus Facilities – Details of commonly-requested campus facilities.
- General Use Policies – Frequently-referenced campus facility use policies and procedures.
Contact Us
University Scheduling office hours are Monday through Friday, 8 a.m. to 5 p.m.
We are located in the Administration Building (01), Room 308. Fax us at 805-756-6594.
- Debbie Arseneau, University Scheduling Manager & Associate Registrar of Academic Records
- Kathleen Agostini, University Scheduling Lead, Academic Scheduling (Spring)
- Justine Nielsen, University Scheduler, Academic Scheduling (Winter)
- Susan Olivas, University Scheduler and Master Calendar Lead, Academic Scheduling (Summer) and Event Scheduling
- Michele Reynolds, University Scheduler, Academic Scheduling (Fall)
- Jill St.John, University Scheduler, Event Scheduling
Class Scheduling • 805-756-2461 • classschedule@calpoly.edu
Event Scheduling • 805-756-5550 • events@calpoly.edu