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For Department Academic Schedulers

Class scheduling resources for academic department class schedulers:

  • Request Scheduling Update Access in PeopleSoft Student Administration – Submit the Comp Accounts form following the instructions at the top of the form.
  • University Scheduling Updates, Tips & Resources slide presentation and samples (10/24/2008).
  • Class Scheduling Production Calendar – Deadlines for class schedule development.
  • Approved Scheduling Time Patterns – Designed to maximize both student access to classes, as well as facility utilization.
  • General Purpose Lecture Rooms – List of university-scheduled general purpose, Multimedia and Smart lecture rooms, updated 9/23/09. (Want more information? Check out these 360° video and diagrams of rooms equipped with Multimedia and SmartRoom technology.)
  • Summer Term Scheduling Materials – Special time patterns and session dates for Summer 2009 are available from Susan Olivas in University Scheduling, 805-756-2461.
    • Scheduling Time Patterns – Five-week, eight-week and ten-week approved scheduling time patterns.
    • Session Dates – Five-week, eight-week and ten-week course session dates.
  • BPGs for PeopleSoft Data Entry – Guides for completing class schedule data entry in PeopleSoft Student Administration.
  • Class Change Sheet – When making changes to classes after they post to PASS, fax this form indicating dean's office approval, to University Scheduling at 756-6594. For fastest response, email your request via the dean's office.
  • Class Notes – New notes are added to the table every term, so we no longer distribute a printed copy. Please access the most current list of class notes through your PeopleSoft Student Administration account (Curriculum Management > Schedule of Classes > Class Notes Table).
  • Multimedia and Smart Lecture Rooms –- Technology, 360° video and diagrams of these specially-equipped lecture rooms.
  • Academic Policies – Academic Programs' policies affecting curricula.
  • CS Numbers and K-Factors – Contact hours and workload for course components are determined using this CSU Classification System.
  • Special Final Exams – Requesting common finals, final exams for classes scheduled in irregular time patterns, and alternate final exams.
  • FAD Calendar for Reporting – Reporting deadlines for class schedule data.
  • Campus Administrative Policy – University policy regarding class scheduling.

 

The following documents are under development. If you need this information for academic planning, please contact University Scheduling at 805-756-2461 or 805-756-5550.

  • Scheduling Processes, Definitions, and Checklists – Workflow for planning, proofing and reporting phases.
  • Navigation to Key PeopleSoft Screens – Guides for navigating and finding information in PeopleSoft Student Administration.
  • Waitlisting – Instructions and restrictions of registration waitlisting. (Page under revision by OAR. Contact Records for current waitlisting information.)
  • Permission Numbers – Instructions and restrictions of registration permission numbers. (Page under revision by OAR. Contact Records for current permission number information.)